It is not an easy task to plan a venue for a wedding. Suppose an exotic locale is selected by you for your marriage then you must be very careful. An informed decision has to be made by you, so before booking the venue you need to answer certain questions that are important. Now I am going to give you a list of questions that you should ask yourself when choosing your wedding destination.
1. Are the dates available
as per your choice – You may want your wedding to happen on a
particular weekend. It is also possible that for getting married at a
particular venue you are ready to make changes in the dates of marriage. The
venue can be a resort. So, before proceeding further you must get a clear
answer to this question.
2. Can we host any kind of
event at the venue – You may have planned a ballroom for your
reception and a beach for your marriage ceremony. Do proper evaluation to check
if for mehendi, sangeet and other programmes the venue has the capacity and
space or not.
3. Is the venue spacious
enough so that all the guests can be accommodated comfortably in it – Ballroom or gazebo are
the spaces in a venue that are either enclosed or open. Check if all your
guests can be accommodated in it comfortably.
4. Are proper arrangements
made in the venue for children also – Some attendees can come with their kids. For them
to enjoy the party it is necessary that an arrangement is made for the
enjoyment of their kids so that the attendees can leave their kids for a
considerable amount of time. So, when the kids are busy at the play areas,
their parents can have meals and dance or other enjoyments. Therefore, it will
be good if the selected venue has all these arrangements.
5. Is it offering any
discount for mass booking – Some guests that are coming from farther areas
may want to stay in the venue or resort. Use this opportunity and ask the
coordinator of the venue to offer some discount for bulk booking. If there is
any package for this type of booking then it is good for you.
6. How many options for
payment are available – Will the money be refunded if we cancel the
booking? What method of payment will they prefer? Will they show the payment
schedule structure? How much money is required to be paid for the complete
wedding? Is cleaning fees, gratuity, service charges and fees for several other
things included in it? If the reservation is cancelled before the wedding then
what cancellation fees will be charged by them?
7. Is there availability
of any special activity at the venue or near it – If your guests can enjoy
additional activities organized by the venue at the weekend then it will be a
memorable wedding for them. Some of these activities are snorkeling and scuba
diving that are offered by some beach resorts. Movie night or karaoke are a few
other activities that are offered by some resorts. The attendees that are
staying for a longer time can entertain themselves and pass their time having
full fun.
8. Has the venue proper
arrangements for accommodating the guests that are differently-abled – Some guests may be
differently-abled. Make sure if the venue has provisions for accommodating
these kinds of guests. If all the guests whether fit or differently-abled feel
comfortable then they will enjoy the wedding and appreciate it in front of
other people.
9. Will a wedding
coordinator be present for making the deal – For understanding all
your requirements a reliable wedding coordinator is always needed. With his
help you can plan the marriage even from a remote area. If he is unable to
understand your language then look for a translator provided by the resort so
that you can communicate very easily with the coordinator.
10. How much money will be
charged for the vendors coming from outside – For any outside vendor
brought by you an additional fee will be charged by most of the resorts or
venues. But for a 2 days stay of the vendor this fee can be waived by a few
resorts. Thus, before booking the venue make sure if the outside vendor is
allowed in the venue or not and under what conditions.
11. Are there any
arrangements made if the weather changes suddenly – Depending on the season
whether it is summer or winter, all the weather conditions during the marriage
will be told to you by the coordinator. In spite of knowing all this, it will
be better for you to ask him if the weather changes suddenly so proper backup
plans are present at the resort or not?
If you are interested in hosting an event and you want certain services
like tech tools, expo & sponsor, registration, content and management of
logistics then you should consult a very good Event Planning Agency.